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Public Affairs Small Grants Program
33 MINUTE READ
August 3, 2022

U.S. EMBASSY MANAGUA – ANNUAL PROGRAM STATEMENT
PAS Small Grants Program

The U.S. Embassy Managua’s Small Grants Program for FY2022 is officially closed. We appreciate your interest in this program and we look forward to offering a future funding opportunity in FY2023. Please continue to check this website Grants page for any updates.

This program is open only to Nicaraguan and American citizen(s), non-profit, or non-governmental organizations, and institutions of higher education.

Issuance of this Annual Program Statement (APS) does not constitute a grant commitment on the part of the U.S. Government, nor does it commit the U.S. Government to pay for costs incurred in the preparation and submission of proposals.

This funding opportunity does not receive applications through Workspace in Grants.gov. Applicants should submit their applications according to the instructions in this notice of funding.

 

  • Name of the Federal Agency:
  • Catalog of Federal Domestic Assistance Number:
  • CFDA Title:
  • Funding Opportunity Number:
  • Title:
Public Affairs Section (PAS)
19.040
Public Diplomacy Program
PAS-MANAGUA-FY22-01
PAS Small Grants Program

Small Grants:
Small Grants are between $1.00 USD and $60,000.00 USD. This APS is subject to availability of funding.

Frequently Asked Questions

What is the goal of the Small Grants program?

The Public Affairs Section (PAS) Small Grants Program awards grants to U.S. and Nicaraguan citizens and non-profit and non-governmental organizations to support innovative projects focused on empowering Nicaraguans through educational and entrepreneurial opportunities.

There is no fee to apply.  Submissions are accepted only during the application period in this Annual Program Statement.

What objectives do we fund through Small Grants?

The Public Affairs Section (PAS) is interested in projects that promote U.S.-Nicaragua relations through proposals that will:

  • Improve instruction and academic achievement in English language proficiency and/or science, technology, environment, architecture/art, and math (STEAM)
  • Strengthen entrepreneurship and economic development
  • Include, empower, and expand access among minorities communities, women, and disadvantaged communities
  • Engage alumni of U.S. sponsored exchange programs
  • Promote civic education

What are the authorizing legislation and the funding source?

Funding Authority rests in the Smith-Mundt Act. In addition, the source of funding is the single year appropriation FY2022 Public Diplomacy.

What are the types of funding instruments?

The funding instruments for this announcement are grant, fixed amount award for organizations, grant for individuals, and cooperative agreements. Cooperative agreements are different from grants in that the U.S. Embassy’s Public Affairs Section is more actively involved in the project implementation.

Who are eligible applicants?

The Public Affairs Section encourages applications from U.S. and Nicaragua only:

  • Registered not-for-profit organizations, including civil society/non-governmental organizations with programming experience
  • Nicaraguan and U.S. Individuals
  • Institutions of Higher Education

Other Eligibility Requirements

Applicants should submit only one proposal per organization. If more than one proposal is submitted from an organization, all proposals from that institution will be considered ineligible for funding.

Incomplete proposals or proposals with missing documentation will not be considered for funding.

To be eligible to receive an award, all organizations must have a Data Universal Numbering System (DUNS and UEI) number as well as a valid registration on www.SAM.gov. Please see information on how to obtain these registrations at the bottom of this funding opportunity.

What projects are not funded?

The Small Grants Program cannot fund:

  • Projects supporting primarily partisan political or religious activity
  • Lobbying for specific legislation or programs
  • International air travel (unless essential to the goal of the project)
  • Charitable activities
  • For-profit, commercial, or trade activities
  • Fundraising campaigns
  • Scientific research
  • Institutional development per se or support of an organization
  • Activities that duplicate existing projects
  • Construction and infrastructure
  • Purchase of vehicles
  • Salaries as the main purpose of the grant
  • Refreshments as the main element of the grant

What are the evaluation criteria and review process?

The PAS Small Grants Program will evaluate and score proposals according to the following criteria:

  1. Quality of the Program Plan: The program idea should clearly show originality and program objectives must be well articulated and include the expected results of the program. The goals and objectives of the proposal should clearly align with the goals and objectives listed in this APS. In addition, a U.S. component or exchange between Nicaraguan and American individuals should be clearly stated in the proposal. (30 points)
  2. Ability to Achieve Program Objectives: Applications should clearly demonstrate how the applicant would meet the objectives. Activities should be reasonable and feasible, and the application should clearly detail how activities would be carried out. Objectives should be clear, measurable, and have a well-articulated timeline. (30 points)
  3. Project Evaluation: Proposals should include a plan to evaluate the activity’s success, both as the activities unfold and at the end of the program. Recommended evaluation documents include a draft survey questionnaire or specific details on another evaluation technique, and a description of the methodology that will be used to link outcomes to original project objectives. Sustainability: proposals should indicate how the program activities would continue to have a positive impact after the end of the program. (20 points)
  4. Budget and Narrative Justification: The budget and narrative justification are complete and reasonable in relation to the proposed activities and anticipated results. The plan for services and related cost estimates are realistic. (20 points)

A review committee will evaluate submitted proposals. It will take the committee up to two months to complete its review process. Some applicants might be contacted with questions during this review process. Funding decision will be issued in May 2022.

If a proposal is selected for funding, the Embassy is under no obligation to provide additional future funding. Further, the U.S. government reserves the right to reject any or all proposals received.

What is the maximum amount and the period of performance of a grant?

The maximum amount considered under the PAS Small Grants Program is US$60,000.00 per award.  It is essential to provide a clear budget with a thorough and reasonable cost breakdown for the project, including specific categories for which the funds would be used. All awards are subject to the availability of funds.

Recipient cost-share is encouraged but is not required.

The projects can be short-term or can implemented up to a period of twenty-four (24) months.

The U.S. Embassy advises all applicants to budget expenses related to advertising and the promotion of your programs to future prospective participants.

IMPORTANT: Due to the COVID-19 pandemic, please carefully consider your proposal parameters, including start date, modality, and the potential impact of any health or security-related concerns. Consider including a contingency plan in how you can successfully execute your project proposal if there are challenges gathering in person due to the COVID 19 crisis.

How to apply for grants?

Interested applicants should submit a written proposal with the Application

documents indicated below, in English.  If the proposal is submitted in Spanish, an English translation should be provided.

NOTE: this funding opportunity does not receive applications through Workspace in Grants.gov. Applicants should submit their applications according to the instructions in this notice of funding.

What forms do I use?

To apply, please complete all the required forms and submit them via email to PASManagua@state.gov  with your proposal and all required information.

Download these Application Guidelines and Forms: 

– Proposal guidelines
– Proposal form. This is a Word document with no limitation in the word number. The proposal should clearly state:

  • Background of organization
  • Project description that states the following:
    – Who will be conducting the project and where will the project be implemented.
    – Methods used to achieve the purpose.
    – Target audiences.
    – Plan of follow-up activities, as appropriate.
    – Expected measurable outcome(s) and method of evaluation.
    – Approximate timeline to accomplish phases of the project; and
    – Outline of media or outreach plan.
  • Application form for federal assistance: SF-424 form for organizations and instructions; or SF-424I form for Individuals and instructions.
  • Budget forms: SF 424A form and the Budget Narrative.
  • The SF-424B is required for all individuals and organizations not register in SAM.gov; nor fill out and submit their Administrator letter.
  • Proof of DUNS, NCAGE numbers and SAM.gov registration (for organizations only).
  • Key contact form and CVs (maximum 2 pages per CV)
  • SF LLL Disclosure of lobbying Activities Form (apply only to U.S. organizations and citizens engage in lobby activities.)
  • Copy of a valid NICRA Agreement (if apply)

Please submit documents in: PDF, Word, Excel, or JPG format. The Embassy CANNOT receive emails with “zipped” attachments that contain WinZip or WinRAR extensions.

Please ensure:

  • The proposal clearly addresses the goal and objectives of this funding opportunity
  • All documents are in English
  • All budgets are in U.S. dollars
  • All pages are numbered
  • All documents are formatted to 8 ½ x 11 paper
  • All Microsoft Word documents are single-spaced, 12-point Times New Roman font, with a minimum of 1-inch margins.

NOTE: this funding opportunity does not receive applications through Workspace in Grants.gov. Applicants should submit their applications according to the instructions in this notice of funding.

Where do I get DUNS, NCAGE/CAGE, and SAM.GOV registrations?

Applicants (organizations only) to U.S. Federal awards will require online registrations to DUNS and UEI, NCAGE/CAGE, and SAM.gov.

All above-mentioned registrations must be done online before submitting your APS application documentsThere are no fees related to registration.

RECOMMENDATION: all organizations applying to this APS should review the basic guidelines and fill out the required “Administrator letter” for their SAM.gov registration at DUNS_NCAGE and SAM.GOV Guidelines and Forms

The order for online registration is as follow:

  1. NCAGE/CAGE registration for organizations only:

https://eportal.nspa.nato.int/AC135Public/CageTool/home

For help within the U.S., call 1-888-227-2423

For help outside the U.S., call 1-269-961-7766

Email ncage@nspa.nato or  ncage@nspa.nato.int for any problems in getting an NCAGE code

  1. DUNS number for organizations only:

http://fedgov.dnb.com/webform

For help outside of the U.S.:

For customers located outside the US, Puerto Rico and US Virgin Islands, including America
territories-Guam Marianas Islands and American Samoa:
www.dnb.com/govtduns

Grants Customer Support Center
Email: support@grants.gov
Telephone: 1-800-518-GRANTS (4726)
Hours of operation are Monday-Friday 7:00 am-9:00 pm EST

  1. SAM.GOV registration for organizations only:

Go to: www.sam.gov

For new applicants (organizations without a SAM registration) check the tutorial video on how to register at: https://www.youtube.com/watch?v=5jvMm7mErmc.

REMINDERS:

  1. All organizations must renew their SAM.gov registrations annually.
  2. All organizations are required to submit the SAM Administrator Letter to the Federal Service Desk (FSD) at https://www.fsd.gov/fsd-gov/home.do for their SAM.gov registration. S organizations must use the template #1 and Nicaraguan organizations must use the template #3.

NOTE: if your organization requires any kind of help regarding your registrations in SAM.gov, please go to:https://www.fsd.gov/fsd-gov/home.do

IMPORTANT: the General Service Administration (GSA) has been working in a new initiative that will replace the DUNS number with the new Unique Entity Identifier (UEI).

Current SAM.gov registrants have been assigned a UEI number and it can be reviewed within SAM.gov already. No further action will be required.

By April 4, 2022, new SAM.gov registrants applying to our funding opportunities must request their UEI number through SAM.gov

The U.S. Embassy in Managua encourages all organization applicants to provide their DUNS and UEI numbers within their application packages.

For new SAM.gov registrants, please check the following video on how to get your new UEI:https://vimeo.com/648667847

For more information about this initiative, please check GSA’s website: https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/iae-systems-information-kit/unique-entity-identifier-update

Where do I send the application? Point of contact Please email the complete application documents in one messa

Please email the complete application documents in one message to:

E-mail Address:           PASManagua@state.gov;

E-mail Subject:            PAS Small Grants Application

NOTE: this funding opportunity does not receive applications through the Workspace in Grants.gov. Applicants should submit their application packages according to the instructions in this announcement.

What is the period of application?

Applications for the PAS Small Grants Programs will be accepted from December 2021 through March 31, 2022.  No applications will be accepted after this deadline.

The Public Affairs Section will inform applicants in writing whether their proposals were selected for funding or not.

Note:  We do not provide any guidance or consultations for application-related questions through this Annual Program Statement. Once an application has been submitted, Embassy officials and staff may not discuss this competition with applicants until the entire proposal review process is completed.

How long does the process take?

The complete grant evaluation process takes approximately four to five months.  However, it is important to note that this timeline may vary, depending on availability of funds.  The stages of the process are:

  • Project proposal and application submitted
  • Proposal and application reviewed by Embassy
  • Project is approved or denied (you will be notified in writing of the decision)
  • Negotiation period between Embassy representatives and grantee
  • Grant is issued and signed by grantee and Embassy
  • Funds are available for use about 2-3 weeks after grant is signed

The grant will be written, signed, awarded, and administered by the Grant Officer. The grant agreement is the authorizing document, and it will be provided to the recipient for review and signature within 10 days. The grantee may only start incurring program expenses beginning on the start date shown on the grant document signed by the Grant Officer.

The Embassy of the United States of America in Managua advises all grantees (individuals and organizations) to read the Foreign Agents Law issued by the Nicaraguan Government in October 2020https://www.lagaceta.gob.ni/2020/10/192/

What happens when the project is completed?

During the project, all grantees must provide financial and progress reports with photos when possible.  Upon completion of the project, all grantees must submit final narrative reports and financial reports with a complete accounting of all grant funds.