U.S. EMBASSY MANAGUA – ANNUAL PROGRAM STATEMENT
PAS Small Grants Program
The Public Affairs Section (PAS) at U.S. Embassy Managua is pleased to announce the opening of the 2019-2020 PAS Small Grants Program. This program is open to Nicaraguan or American citizen(s), non-profit, or non-government organization.
A grant is an agreement in which the U.S. Federal Government provides funding or property to support a public purpose. The U.S. Government is not the recipient of the goods or services and does not play a substantial role.
Issuance of this Annual Program Statement does not constitute a grant commitment on the part of the U.S. Government, nor does it commit the U.S. Government to pay for costs incurred in the preparation and submission of proposals.
||Public Affairs Section (PAS)
Public Diplomacy Program
PAS Small Grants Program
Small Grants are between $1.00 USD and $50,000.00 USD.
What is the purpose of the Small Grants program?
The Public Affairs Section (PAS) Small Grants Program awards grants to U.S. and Nicaraguan citizens and non-profit and non-governmental organizations with legal status to support innovative projects focused on empowering Nicaraguans through educational and entrepreneurial opportunities.
There is no fee to apply. Submissions are accepted only during the application period in this Annual Program Statement.
What kinds of projects are funded through Small Grants?
The Public Affairs Section (PAS) is interested in projects that promote U.S.-Nicaragua relations through proposals that will:
- Improve instruction and academic achievement in English language proficiency and/or science, technology, environment, architecture/art, and math (STEAM)
- Strengthen entrepreneurship and economic development, and expand access among minority communities, women, and disadvantaged communities
- Engage alumni of U.S. sponsored exchange programs
- Promote civic education
All projects should target youth, ages 15-35, and contain an element of direct interaction between Americans and Nicaraguans.
What projects are not funded?
The Small Grants Program cannot fund:
- Projects supporting primarily partisan political or religious activity
- International air travel unless essential to the goal of the project
- Humanitarian or charitable activities
- For-profit, commercial or trade activities
- Fundraising campaigns
- Scientific research
- Institutional development per se or support of an organization
- Activities that duplicate existing projects
- Construction and infrastructure
- Salaries as the main purpose of the grant
- Refreshments as the main element of the grant
What are the evaluation criteria and review process?
The PAS Small Grants Program will evaluate and score proposals according to the following criteria:
- Quality of the Program Plan: Competitive proposals will clearly promote one or more of Embassy Mission Goals: economic prosperity; security; and democracy with social inclusion for all, in Nicaragua; and all programs must have a U.S. component such as a U.S. speaker or expert. (30 points)
- Ability to Achieve Program Objectives: Applications should clearly demonstrate how the applicant would meet the objectives. Activities should be reasonable and feasible, and the application should clearly detail how activities would be carry out. Objectives should be clear, measurable, and have a well-articulated timeline. (30 points)
- Project Evaluation: Proposals should include a plan to evaluate the activity’s success, both as the activities unfold and at the end of the program. A draft survey questionnaire or other technique and a description of methodology to link outcomes to original project objectives are recommended. (20 points)
- Budget and Narrative Justification: The budget and narrative justification are complete and reasonable in relation to the proposed activities and anticipated results. The plan for services and related cost estimates is realistic. (20 points)
A review committee will evaluate submitted proposals. It will take the committee up to two months to complete its review process. Some applicants might be contact with questions during this review process. Funding decisions will be issued on a rolling basis in February, May, and July 2020.
If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Further, the U.S. government reserves the right to reject any or all proposals received.
What is the maximum amount and time of a grant?
Small Grants are typically US$1.00 to US$25,000. The maximum amount that will be considered under the Small Grants Program is US$50,000. It is essential to provide a clear budget with a thorough and reasonable cost breakdown for the project, including specific categories for which the funds would be used. All awards are subject to the availability of funds.
Recipient cost-share is encouraged but is not required.
The projects can be short-term, or up to twenty-four (24) months.
How to apply for grants?
Interested applicants should submit a written proposal along with the Application documents listed in the next question: “What Forms Do I Use”, in English. If the proposal is submitted in Spanish, an English translation should be provided.
The Public Affairs Managua team will host a Pre-Award Small Grant Program Information Session. The Information Session will be announced on the U.S. Embassy Managua webpage. Stay tuned for further details.
What forms do I use?
To apply, please complete all the required forms and submit them via email to PASManagua@state.gov with your proposal and all required information.
Forms in English:
Download these Application Guidelines and Forms:
- Proposal guidelines
- Proposal form (Word Doc). The proposal should clearly state:
- Background of organization
- Project description that states the following:
- Who will be conducting the project and where will the project be implemented;
- Methods used to achieve the purpose;
- Target audiences;
- Plan of follow-up activities, as appropriate;
- Expected measurable outcome(s) and method of evaluation;
- Approximate timeline to accomplish phases of the project; and
- Outline of media or outreach plan
- Application form for federal assistance: SF-424 form for organizations and instructions; or SF-424I form for Individuals and instructions
- Detailed budget: SF 424A form and instructions and the Budget Narrative form. The SF-424B is required only for those applicants (organizations) that have not registered in SAM.gov or recertified their registration in SAM.gov since February 2, 2019 and completed the online representations letter.
- For organizations: Proof of registration as a non-profit and non-governmental organization in DUNS; NCAGE/CAGE; and SAM.GOV.
- Key contact form and CVs (maximum 2 pages per CV)
- SF LLL Disclosure of Lobbying Activities Form (Apply only to U.S. organizations and citizens engage in lobby activities.)
If you wish to send additional documents along with your application package, please submit them in: PDF, Word, Excel or JPG format. The Embassy CANNOT receive emails with “zipped” attachments that contain WinZIP or WinRAR extensions.
- The proposal clearly addresses the goals and objectives of this funding opportunity
- All documents are in English
- All budgets are in U.S. dollars
- All pages are numbered
- All documents are formatted to 8 ½ x 11 paper, and
All Microsoft Word documents are single-spaced, 12-point Times New Roman font, with a minimum of 1-inch margins.
Where do I get DUNS, NCAGE, SAM.GOV and Grants.gov registrations?
Applicants (organizations only) to U.S. Federal awards will be asked to supply three identifying registrations on the application package, the so-called DUNS, NCAGE/CAGE, and SAM.gov. For the SAM.gov registration, all organizations are required to submit the SAM Entity Administrator Letter to the Federal Service Desk (FSD) at https://www.fsd.gov/fsd-gov/home.do U.S organizations must use the template #1 and foreign organizations must use the template #3.
All registrations must be done on-line and before submitting application documents. There are no fees related to this service.
We recommend all organizations applying review the basic guideline information and fill out the required “notarized letter” for their SAM.gov registration at: DUNS_NCAGE and SAM.GOV Guidelines and Forms
The order for on-line registration is as follow:
1. NCAGE/CAGE registration for organizations only:
- Instructions for the NCAGE/CAGE application process
- For help within the U.S., call 1-888-227-2423
- For help outside the U.S., call 1-269-961-7766
- Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code
2. DUNS number for organizations only:
- If your organization does not have one already, you may e-mail: SAMhelp@dnb.com
3. SAM.GOV registration for organizations only:
- SAM.gov registration must be renewed annually. Also, applicants can check this tutorial video on how to register.
REMINDER: All organizations are required to submit the SAM Administrator Letter to the Federal Service Desk (FSD) at www.fsd.gov for their SAM.gov registration.
IMPORTANT: if your organization requires any kind of help regarding your registrations for DUNS, NCAGE/CAGE, or SAM.gov, please go to: https://www.fsd.gov/fsd-gov/home.do
All organizations that apply to a federal assistance must update their on-line registrations every year.
Where do I send the application? Point of Contact:
What is the period of application?
Applications for Small Grants are accepted from October 2019 through June 30, 2020. No applications will be accepted after that deadline.
Applicants will be notified by email whether their proposal was selected for funding or not.
Note: We do not provide any pre-consultation for application related questions that are addressed in this Annual Program Statement. Once an application has been submitted, State Department officials and staff — both in the Department and at embassies overseas — may not discuss this competition with applicants until the entire proposal review process is completed.
How long does the process take?
The complete grant process takes approximately four to five months. However, it is important to note that this timeline may vary, depending on availability of funds. The stages of the process are:
- project proposal and application submitted
- proposal and application reviewed by Embassy
- project is approved or denied (you will be notified in writing of the decision)
- negotiation period between Embassy representative and grantee
- grant is issued and signed by grantee and Embassy
- funds are available for use about 2-3 weeks after grant is signed
The grant will be written, signed, awarded, and administered by the Grant Officer. The grant agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant document signed by the Grant Officer.
What happens when the project is completed?
During the project, all grantees must provide financial and progress reports with photos when possible. Upon completion of the project, all grantees must submit final narrative reports and financial reports with a complete accounting of all grant funds.